RULES

HABITAT OPEN CALL 2017 TERMS AND CONDITIONS

OPEN CALL TERMS, CONDITIONS OF USE AND WEB APPLICATION RULES

Welcome to FORMAT International Photography Festival. THESE TERMS AND CONDITIONS OF USE CONSTITUTE AN AGREEMENT BETWEEN YOU (”The applicant”) AND FORMAT International Photography Festival (“FORMAT” “The Organisers” “we” OR “our”).

READ THIS AGREEMENT IN ITS ENTIRETY BEFORE YOU CONTINUE TO YOUR SUBMISSION OR UPLOAD ANY IMAGE. BY SUBMITTING TO THE OPEN CALL, YOU AGREE TO BE BOUND BY THE TERMS AND CONDITIONS OF THIS AGREEMENT. IF YOU DO NOT AGREE, DO NOT CONTINUE YOUR SUBMISSION.

TERMS

All applications must be received by 11:59pm (PST) 9th September 2016 / 8:00am (GMT) 10th September 2016 . Applications received after this time cannot be considered. Selected artists will be contacted by late-October 2016. A list of selected winners will be announced to the public on the FORMAT and LensCulture websites in December 2016.

The public dates of the festival are 24th March – 23rd April 2017. (Festival launch on the 23rd March 2017). Some exhibition dates may be longer depending on exhibition venue.

All exhibitions will be installed between 27th February and the 21st March 2017; selected works must be available and in Derby for installation during this period. Exact install dates will be discussed and agreed with each artist directly and will depend on the venue and support needed.

After the festival, selected artists must arrange for the collection of their work from Derby from 24th April to the 13th May 2017 unless otherwise arranged with the festival team. This will be discussed as relevant, some exhibition dates will be longer depending on the venue agreements. FORMAT do not have the storage space for photography works, and if the work is not collected by the artist within the agreed time, the work will be destroyed.

The installation of all the FORMAT Open Call exhibitions will be assisted and overseen by the FORMAT team with involvement of the artist where relevant and possible. Artists will be responsible for the transportation of their work (bursaries for transport are available), their own insurance; some venues have their own cover onsite only. All bursaries given will be at the discretion of the FORMAT team. Award winners will not receive cash bursaries in addition to their awards.

SUBMISSION FEES

Entry for a single Project/ Exhibition/Event application is subject to a non-refundable fee of $43 to be paid on submission.  Entrants are welcome to make more than one application but the non refundable $43 will be payable for each application.

The submission fee charged is in aid of FORMAT Festival 2017 and directly contributes to the organisation and delivery of the festival for the benefit of all participants. FORMAT is a non-profit organisation.

The fee includes a free LensCulture Submission Review which must be claimed after the competition closes. LensCulture will contact each applicant directly after the Open Call deadline has passed.

ENTRY

All entries to FORMAT17 HABITAT OPEN CALL must be made via our online submission platform, produced in collaboration with LensCulture. All marked fields must be completed as instructed. Payment must be completed or your submission will not be accepted. Please make sure that you include any relevant information that you need us to know about your work or proposal. Your 10 images can also include install shots or diagrams to help us understand your concepts.

ENTRANT IMAGE RELEASE(S) FOR PUBLICITY ONLY

THIRD PARTY RELEASES

For all submissions: The applicant is responsible for obtaining any and all releases and consents necessary to permit the publication, exhibition and use of the photograph if the photograph contains any material or elements that are not owned by the applicant and/or that are subject to the rights of third parties, and/or if any persons appear in the photograph. By Submitting an application the photographer agrees that they created the Work(s) and/or that they are authorised to use the Work(s) as submitted, co-authors and as relevant original sources should be referenced or credited and that our use of the Work(s) for exhibition and PR will not infringe on third party’s copyright or other rights.

IMAGE RELEASE FOR PUBLICITY

All selected entries may be published by FORMAT International Photography Festival or FORMAT affiliated Sponsors/Funders and Partners (the “Authorised Parties”) in magazines or books, on websites, or in any other medium, at Authorised Parties’ discretion. Such use will be restricted to promotion, publicity, news, or informational education or awareness usage in relation to FORMAT International Photography Festival. Photographers will be credited for their works. FORMAT is a non profit organisation run by QUAD with is a non profit organisation and a charity.

By participating, all selected applicants grant FORMAT and its Authorised Parties usage of images, and acknowledge that any FORMAT and Authorised Party may use the entries and a name credit in any media before, during and after, without restriction in relation to the uses stated above. FORMAT and Authorised Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use.

FORMAT and our Open Call partner LensCulture are not responsible for any problems with or technical malfunction of any telephone, computer online systems, servers or providers, computer equipment, software, failure of any online entry to be received on account of technical problems, human errors of any kind, or any combination.

CONDITIONS

Applicants agree to be bound by these Official Rules;

  1. The decision of the FORMAT selection panel is final.
  2. FORMAT may use selected photographs, artist name and photograph in any publicity or advertising relating to the festival or future promotions without compensation or approval.
  3. Entries are void if FORMAT determines the entry to not be an original or referenced, or if the entries are illegible, incomplete, damaged, irregular, altered, counterfeit, produced in error or obtained through fraud or theft.
  4. FORMAT reserve the right to refuse work for exhibition if it does not meet the expected quality of production and presentation for the festival.
  5. In the event that a selected applicant wins any FORMAT related prize then is found ineligible or refuses the prize, the prize will be forfeited and the Organisers may choose whether to award the prize to another entrant.

RIGHT TO CANCEL

FORMAT reserve the right to cancel scheduled exhibitions or events if the applicant, in any way, is perceived to have brought festival into disrepute. If for any reason the selected applicant is not capable of exhibiting as planned, they should wherever possible give FORMAT at least 4 months notice prior to the festival launch on 23 March 2017.

If you have any questions about these terms and conditions please contact info@formatfestival.com